Monthly Archives: August 2016

Times are a Changin’… Lead!

By Lou Quinto
Executive Coach and Speaker

Leadership is defined by changing times. Businesses must always change in order to maintain their leadership in the industry. Those organizations that don’t change remain stagnant and end up falling behind their competition. Consumers’ wants, change. Industry standards change. Regulations change. Business demands change. Therefore, change is inevitable. Those organizations that achieve and maintain success do so through competent leadership.

A significant barrier to leading through changing times is that people are creatures of habit. We don’t like change! Change takes us out of our comfort zones.  It causes confusion because most of the time people do not know what is changing and what is not changing. In addition, many times the whys of what are causing the change are not clearly understood. Most of the time success is also defined by new measurements on which performance is judged and this creates fear that can be crippling

So how do great leaders break through this confusion and fear in order to blaze a new path to success? Here are some important tips:

  1. People Tend to Support What They Help Create. This may sound like a tired, old adage but it’s true. People like to be included in the development and planning of new processes, policies and procedures. Inclusion opens up understanding of the business journey on which employees will have to travel. It allows for mutually defined goals and plans. Most of all it provides ownership which yields responsibility and accountably.
  2. Be a Better Listener. Good leaders listen to the people around them. They listen to suggestions on how things might be accomplished and new ideas. They listen to people who just need to “vent” even when that venting may not be productive. People are trying to regain their footing during changing times.
  3. Great Leaders are Empathetic to Feelings. Change produces a wide range of emotions. Leaders must not be apathetic to people’s emotions — “I don’t care just suck it up.” Nor, should they jump to being sympathetic to their emotions — “I agree, you should be angry.” Instead, they should be  This means acknowledging the person’s emotions — “I see this has you frustrated. What about this is frustrating?”  Being empathetic shows a person you recognize the emotions they are fighting through and then allows you to deal with facts — or the root causes — of their frustration. It’s easier to deal with facts and actual situations than to try and negotiate with individual emotions.
  4. Communicate.  Communicate. Communicate. You can never communicate too much during changing times. Change causes confusion. People initially hear only what they want to hear. People draw conclusions based on their past experiences. Developing a consistent message and delivering that same message over and over again facilitates implement all changes.
  5. “What’s In It For Me? Don’t highlight what the changes mean to the company. Highlight instead on what the changes mean for the individual. Your answer to this questions should always focus on the positives or benefits, such as, increased productivity, elimination of ‘busy’ work or less stress.
  6. Identify and Rely on Key Stakeholders. Identify other key stakeholders and rely on them to provide you support, answers to questions you can’t answer, and for resolutions to issues that may be outside of your authority.

Following these six principles of managing change will make you the best leader you can be during turbulent times.

Lou Quinto has been working with companies and their associates internationally for over the past 25 years primarily in the area of critical thinking and communication skills. He is a Master Coach and Keynote Speaker for Action Management Associates in Plano, TX and a Senior Consultant on the Leadership and Organizational Effectiveness team for Executive Development Associates in Oklahoma City, OK. You can read more of his insights on his blog Metacognition or you can contact him at louquinto@gmail.com. Originally from New Jersey, today Lou resides in Indianapolis, IN.

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Making Fast Decisions, Good Decisions

By Lou Quinto, Executive Coach and Speaker

People have an aversion to making decisions. The primary reason for this is fear. Fear of making the wrong decision. Fear of what other people will think of their decision. Fear of losing money. Fear of change. Fear of the ramifications of a decision. Individuals and work teams look at making a decision as the time when they lay their credibility on the line. Therefore, their final decision may not be bold – or game changing – decisions. We hedge our bets and seek the comfort of minimum risk. Fear also causes us to procrastinate on making decisions.

To complicate matters, many times business decisions are done in tight time frames. In our fast paced, need-it-now-climate we are forced to make decisions quickly. Quick decisions keep the ball rolling. They keep a project on schedule. They help us meet customer demands and requirements. But, can fast decisions be good decisions?

Statistics show that the more time you spend on making a decision, the more accurate it will be. It makes sense. With longer deadlines you have more time to gather and consider facts. You have more time to consider alternatives. You have more time to get input from others with whom the decision may affect. The less time you spend on making the decision may cause you to overlook or ignore facts and alternatives. You will rely more on your intuition and assumptions – or worse yet, guesses. It will also not allow you time to seek input to judge the potential effects to others or to projects. So the time to accuracy ratio can’t be thwarted. More time, more accurate. Less time, less accurate. Of course exceptions to the rule exist, but for the most part – like the laws of gravity – time and accuracy is a force of nature in the realm of critical thinking by which we must abide.

So, how do we balance this ratio in decision-making so that we don’t spend too much time and suffer the wrath of “analysis paralysis?” Or, how can we prevent spending too little time and make more “gut decisions” where facts, feelings and other potential alternatives are ignored?

First, be clear on the decision you need to make. You can do this by “defining” your decision at the outset. A decision definition should have three characteristics.

  1. Start with an “action word” which describes the outcome you would like to achieve. Action words in decision-making include; buy, hire, implement, utilize, select or choose.
  2. Have a general “description” of the alternatives you are considering. Descriptions can be as simple as; a house, a car, a project manager, a computer system, a procedure, a process or a vacation spot.
  3. Include a “modifier” which will further define the type of alternative on which you want to decide. Modifiers include; the most productive, the most qualified, the most efficient, the easiest to manage or most economical.

Defining your decision will help you or a group save time by focusing on the “real” decision at hand. For example, let’s say you define your decision today as; “To buy a new car.” You have defined your decision by saying you are going to “buy.” This immediately saves time by eliminating all discussions of the pros and cons of leasing. (In fact, buying versus leasing is a separate decision you should have already made.) In stipulating that it will be “new,” this means you have eliminated consideration – and time – of looking at used cars. This starts to narrow your possible alternatives. Finally, you have said it is a “car.” This means that you will not be looking at SUVs, minivans or motorcycles. This is yet another way to save time by focusing your search on the specific type of personal transportation that you will consider.

Second, create a list of “eliminating” or “deal breaking” criteriamust haves! This is a set of criteria that each one of the alternatives you are considering “must have” or you will not consider it. It sounds simple, but often identifying eliminating criteria gets confused in the decision-making process. So let’s further define this set of criteria as something you cannot live without. Consider this analogy; In order for you to survive on planet earth, what must you have? Fans of the reality TV show Naked and Afraid will quickly mention; food, water, shelter and of course oxygen. Successful participants on this show have demonstrated that those are the four things they must have in order to survive 21 days in some remote and dangerous part of the world. Those four items are non-negotiable. In essence, that is the definition of eliminating or deal breaking criteria – if you don’t have it you will perish and die.

Once you have identified this set of criteria you can quickly look at your alternatives and “eliminate” from consideration those that don’t possess every single one of your deal-breaking criteria. Remember, if there are only four things that you must have for something as fragile as human life to survive, chances are you are not going to have an extensive list of eliminating criteria. In the car buying example above this might only include; must not to exceed your budgeted monthly car payment of $X and must be foreign (or domestic.) This step will narrow down your list of alternatives significantly.

Third, identify a set of criteria that you are going to use to make your final decision that are called “comparable” or “judgmental” criteria – like to haves! These criteria will help define the data you will need to gather and use to compare each of your alternatives to make your best choice. Again, using the car example from above this could include criteria such as; like to have maximum stereo features, best MPG performance, lowest annual maintenance costs, maximum warranty coverage, maximum comfort and maximum trunk space. From here you can begin to differentiate your alternatives by comparing the facts relating to your predefined judgmental criteria to select your “best choice.”

When you follow these three steps of decision-making you will begin making decisions faster than you do now and with more confidence. You will have greater focus on the best alternatives for you to consider. You will avoid analysis paralysis by defining – in advance – a finite amount of data you need to gather. In addition, you will be using an objective process that is based on facts that will help you gain support and buy-in quickly. Ultimately, it will help you find that optimum level in the time to accuracy ratio to make faster decisions with increased accuracy.

Lou Quinto has been working with companies and their associates internationally for over the past 25 years primarily in the area of critical thinking and communication skills. He is a Master Coach and Keynote Speaker for Action Management Associates in Plano, TX and a Senior Consultant on the Leadership and Organizational Effectiveness team for Executive Development Associates in Oklahoma City, OK. You can read more of his insights on his blog Metacognition or you can contact him at louquinto@gmail.com. Originally from New Jersey, today Lou resides in Indianapolis, IN.

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Filed under Critical Thinking Tools, Decision Making

Critical Thinking Starts with an Open Mind

By Lou Quinto, Executive Coach and Speaker

I’ve spent a significant part of my career teaching and coaching executives in the area of critical thinking. A large portion of my work involves introducing formal processes – tools – such as SWOT Analysis, Deviation Analysis, Force Field Analysis, Fish Bone Diagrams and Affinity Diagrams to name a few. But just like the tools in a mechanic’s tool box, if you don’t use them properly you won’t get the job done correctly.

What I’ve discovered is that when it comes to solving problems, making decisions or creating strategic plans the processes you use require one important ingredient – an open mind. Without maintaining an open mind any formal process you use will amplify the old adage “garbage in, garbage out.”

What do I mean by that? Every critical thinking process is only as good as the facts that you put into it. And those facts, must include information and data that not only supports the perceived decision your gut tells you to make – or the cause of a problem you assume to be the root of your troubles –  it must also include data which contradicts your assumptions.

Most people, however, suffer from a common critical thinking malady called “information bias.” Information bias is seeking and selecting information or data that only supports your assumptions. Simply put, we avoid facts that go against our beliefs and experiences. To be good critical thinkers we must maintain an open mind. Being open minded means that we must not just hear, but listen, to facts that are opposite from our established beliefs.

At work, this would include listening to people in other departments who may not look at a decision or a problem through the same glasses as you do. For example, if you work in accounting you might only see a solution from a dollars and cents, or profit and loss perspective because that it what you have been educated and trained to do. It’s your job! Therefore, you could easily dismiss information and data from sales, marketing, operations or IT because those opinions may be more cavalier toward budgets and spending money to accomplish their goals. That’s their job!

At home, this might mean listening to your spouse, or your children more carefully to understand their frame of reference even though your gut may be screaming at you that what they are saying is wrong. Or, in this election year it may mean mean not relying on that cable news station that only reinforces your political views and watch another cable news show that you believe presents information and points-of-views that only represents “the other side.”

The root cause of “information bias” tends to come from our egos. Face it, nobody likes to think our beliefs and opinions are wrong. In these instances, human nature dictates that we take the “fight” response when what we believe to be true – or right – is challenged.

When I coach people on critical thinking I use the analogy that our minds are like attics, garages or basements – places we tend to store stuff of which we can’t or don’t want to let go. But just like our attic, garage or basement every now and then we need to purge our mind of information, experiences and beliefs that no longer fit; don’t work; is obsolete or outdated in order to make room for new information, new experiences and new beliefs.

So how do we become more open minded and begin the process of purging our brains of outdated or obsolete information and beliefs to make room for this new information? Here are some suggestions on ways to begin the process:

  1. Read more books or watch documentaries on subjects that you know nothing about. When we are introduced to subjects of which we know nothing about our brain tends to draw correlations to that new information with that which we already know. It helps us grasp a better understanding. It’s like standing in front of a mirror, holding up a piece of clothing, and asking yourself; “Does this fit or how do I look in it today?”
  2. Expand the nucleus of people with whom you associate. We tend to surround ourselves with like-minded people. Introduce yourself to new people of different backgrounds and beliefs. Our natural temptation to “be part of the group” will cause us take in new information and listen to different perspectives in a “safe environment.”
  3. Enroll in class that challenges your natural talents and curiosity. For example, take a pottery or painting class – something you have never done. Performing the techniques to accomplish the art form will force you to think and act differently. In addition, there is a strong possibility you will interact with people that don’t share your knowledge and beliefs. This again will provide you with a “safe environment” to challenge your way of thinking. It may also spark an idea which might help you solve a pressing problem at work or at home.
  4. Focus on how you accept feedback, especially that which is intended to be constructive. Do you adapt the natural “fight” response? This means that you always want to justify why you did what you did regardless of other people’s suggestions on doing something a different way. If you do, then this might indicate a low level of mental willingness to accept new information or different points-of-view.

Information, technology and circumstances are constantly changing. Your ability – and willingness – to regularly consider new data and changing perspectives will help you become a better critical thinker.

Lou Quinto has been working with companies and their associates internationally for over the past 25 years primarily in the area of critical thinking and communication skills. He is a Master Coach and Keynote Speaker for Action Management Associates in Plano, TX and a Senior Consultant on the Leadership and Organizational Effectiveness team for Executive Development Associates in Oklahoma City, OK. You can read more of his insights on his blog Metacognition or you can contact him at louquinto@gmail.com. Originally from New Jersey, today Lou resides in Indianapolis, IN.

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Filed under Critical Thinking Tools